NAME
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The Club shall be called the
FLATCOATED RETRIEVER CLUB OF SCOTLAND. (Hereinafter referred to as the
'CLUB').
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OBJECTS
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The objects of the Club shall
be to encourage the well being of Flatcoated Retrievers, to encourage
responsible ownership and to encourage the working, training and showing of
the breed.
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OFFICERS AND COMMITTEE
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The Club shall consist of an
Honorary President, two Honorary Vice Presidents, Chairman, Vice Chairman,
Secretary and Treasurer. The position of Secretary and Treasurer may be
separate or co-joined. Twelve Committee Members and unlimited number of
members.
No person whilst an undischarged bankrupt may serve on the committee of or
hold any other office or appointment within a Kennel Club Registered Society
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COMMITTEE
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The management of the Club
shall be in the hands of the Officers and Committee. Committee members may
serve for a period of three years before retiring. The Office bearers will
retire every three years. All subsequent terms of office will be for a period
of three years. The Officers and Committee shall have full voting rights
excepting the Chairman who shall only have a casting vote. Meetings of the
Committee shall be held as often as deemed necessary A Quorum for Committee
Meetings shall be six in total. The Committee shall have the power to co-opt
members on to the Committee in the event of positions becoming vacant between
General Meetings. Those co-opted shall only hold office until the next
General Meeting of the Club at which election of Officers and Committee takes
place. No individual who has been a member of the Club for less than three
years may be elected on to the Committee.
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ELECTION OF MEMBERS
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Candidates for Membership shall
be accepted on payment of Subscriptions and ratification by the Committee.
Subscriptions must be paid in full ten days prior to Annual General
Meeting.
The Club must make a list of
members and their addresses available for inspection if so requested by
members of the Club or by the Kennel Club.
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VOTING RIGHTS
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Each fully paid member shall be
entitled to one vote immediately upon acceptance of Membership by Committee.
Voting shall be by a method decided by the majority at any meeting. Each
partner of a joint membership shall be entitled to one vote. Junior
membership will be available to anyone under sixteen year of age without
voting rights.
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CLUB PROPERTY
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The property of the Club shall
be vested in the Committee. In the event of the Club ceasing to exist a General Meeting shall be called to decide the
disposal of the Club's assets and the outcome of the meeting advised to The
Kennel Club. (If a registered Club is wound up or ceases to be a
registered club under these regulations, a final statement of accounts with a
record of disposal of the property of the Club shall be forwarded to the
Kennel Club within six months and the persons named as officers and committee
of the Club will be held responsible by the Kennel Club for the proper
winding up of the Club). Note: Clubs are advised to obtain written
acknowledgments from donors of Cups and Trophies that they are given as
outright gifts to the Club.
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CLUB ACCOUNTS AND
AUDITORS
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A Banking account and building
society account shall be held in the name of the Club, into which all revenue
of the Club shall be paid and from which all withdrawals shall only be made
on the Signatures of two of the following Officers, Chairman, Vice Chairman,
Secretary/ Treasurer or Treasurer. The Treasurer shall maintain the accounts
and an Auditor shall be appointed at each Annual General Meeting for the
purpose of auditing the Club's account for the ensuing year.
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SUBSCRIPTIONS
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The Annual subscriptions shall
be such amount as agreed by members in General Meeting and notified to The
Kennel Club. No member whose subscription is unpaid is entitled to any
privileges of membership and if a member shall fail to pay outstanding subscriptions
by 31st March each year, his/her name shall be automatically erased from the
register. Acceptance back on the register will be dependant upon a new
application and payment of back arrears.
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EXPULSION OF MEMBERS
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Any member who shall be
suspended by The Kennel Club Rule A 42j(4) and/or any member whose(s) is/are
disqualified under Kennel Club Rule A 42j(8) shall ipso facto ceases to be a
Member of the Club for the duration of the suspension and/or disqualification.
If the conduct of any member
shall, in the opinion of the Committee of the Club be injurious or likely to
be injurious to the character or interest of the Club may, at a meeting, (the
notice convening which includes as an object the consideration of the conduct
of the member), determine that a Special General Meeting of the Club shall be
called for the purpose of passing a resolution to expel him/her.
Notice of a Special General
Meeting shall be sent to the accused member, giving particulars of the complaint
and advising the place, date and hour of the meeting so that he/she may
attend and offer an explanation. If at that meeting a resolution to expel is
passed by two-thirds majority of the members present and voting, his/her name
shall forthwith be erased from the list of members, and he/she shall
thereupon cease for all purposes to be a member of the Club, except that he
may within two calendar months from the date of such a meeting appeal to The
Kennel Club upon and subject to such conditions as The Kennel Club may
impose.
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FINANCIAL YEAR/ANNUAL
GENERAL MEETING
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The financial year of the Club
shall be from 1st January to 31st December each year, The Annual General
Meeting shall be held before 30th April each year.
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GENERAL MEETINGS
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Annual General Meeting: The purpose of the Annual General
Meeting shall be to receive the report of the Committee and the balance
sheet, to elect officers and committee and to discuss any resolution duly
placed on the Agenda of which prior notice has been given to the Secretary 28
days prior to the AGM.
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No business shall be transacted
at an Annual General Meeting unless notice thereof appears on the agenda,
with the exception of routine matters or those which in the opinion of the
Chairman of the meeting are urgent.
Notice of the Annual General
Meeting shall be given to the members through ‘Dog World’ and ‘Our Dog
newspapers six weeks prior to the AGM.
The Agenda will be posted
fourteen days prior to the date of the meeting.
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Special General Meeting: A special general meeting shall be
summoned by the Secretary if fifteen members send a signed requisition
stating the subject to be discussed and requesting a special general meeting
to do so, no business other than that detailed on the Agenda can be discussed
at a Special General Meeting. The Committee of the Club is empowered to call
a Special General Meeting at its discretion. Notice of a Special General
Meeting will be given to members’ twenty-one days prior to the date of the
meeting.
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AMENDMENT TO RULES
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The rules of the Club may not
be altered except at a General Meeting, the agenda for which contains
specific proposals to amend the rules. Any proposed alterations to the rules
may not be brought into effect until The Kennel Club has been advised and
approved the alteration.
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MAINTENANCE OF TITLE AND
ANNUAL RETURNS
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The Officers acknowledge that
during the month of January each year Maintenance of Title Fee will be
forwarded to The Kennel Club by the Secretary for the continuance of
registration and that by 31st July each year, other returns as stipulated in
Kennel Club Regulations for the Registration and Maintenance of Titles of
Societies and Breed Councils and the Affiliation of Agricultural Societies
and Municipal Authorities be forwarded to the Kennel Club. The Officers also
acknowledge their duty to inform The Kennel Club of any change of Secretary
of the Club which may occur during the course of the year. The Secretary
shall, by the 31st July each year, forward to the Kennel Club the following:
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A list of Current Officers and
Committee and their addresses, a copy of the audited statement of accounts
approved at the last Annual General Meeting of the Club and any copy of
current constitution and Rules incorporating all approved amendments. The Secretary
shall keep a Minute Book which must contain a full record of the business
transacted at all meetings. The Minute Book, Cash Book and Balance Sheets and
all other documents belonging to the Club shall be available for inspection
by The Kennel Club. A copy of the Audited Statement of Accounts will be
available for inspection by the members at the Annual General Meeting or on a
written request sent to the Secretary following the Annual General
Meeting.
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FINAL COURT OF APPEAL
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A person becoming a member
binds himself/herself to these Rules and Regulations. In the event of a
member appealing, The Kennel Club's decision shall, in all cases, be final.
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The Club shall not join any
Federation of Societies of Clubs
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CLUB JUDGES LISTS
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Criteria for
Judges: The criteria for the inclusion of judges on The
Flatcoated Retriever Club of Scotland’s judges lists shall be as agreed by
the Annual General Meeting of 10/02/2007
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Judges
Committee: The inclusion of judges on the judges
lists shall be undertaken by a judges sub-committee of the committee of the
club. 75% of the judges sub-committee must normally
be approved by the Kennel Club to award challenge certificates in the breed.
Members of the sub-committee must be current members of the club.
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Judges Lists: The
judges sub-committee will update the list of judges
twice early and present the complete list annually for approval to the
committee prior to forwarding the list to the Kennel Club for the first of
January each year.
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Appointment
of Judges: The appointment of individual judges to a post at
licensed events of the club will be made by secret ballot of the committee.
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