NAME
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The Club shall be
called the FLATCOATED RETRIEVER CLUB OF SCOTLAND. (Hereinafter referred to as
the 'CLUB').
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OBJECTS
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The objects of the
Club shall be to encourage the well being of Flatcoated Retrievers, to
encourage responsible ownership and to encourage the working, training and
showing of the breed.
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OFFICERS AND COMMITTEE
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The Club shall
consist of an Honorary President, two Honorary Vice Presidents, Chairman,
Vice Chairman, Secretary and Treasurer. The position of Secretary and
Treasurer may be separate or co-joined. Ten Committee Members and unlimited
number of members.
No person whilst an
undischarged bankrupt may serve on the committee of or hold any other office
or appointment within a Kennel Club Registered Society
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COMMITTEE
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The management of the
Club shall be in the hands of the Officers and Committee. Committee members
may serve for a period of three years before retiring. The Office bearers
will retire every three years. All subsequent terms of office will be for a
period of three years. The Officers and Committee shall have full voting
rights excepting the Chairman who shall only have a casting vote. Meetings of
the Committee shall be held as often as deemed necessary A Quorum for Committee
Meetings shall be six in total. The Committee shall have the power to co-opt
members on to the Committee in the event of positions becoming vacant between
General Meetings. Those co-opted shall only hold office until the next
General Meeting of the Club at which election of Officers and Committee takes
place. No individual who has been a member of the Club for less than three
years may be elected on to the Committee.
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ELECTION OF MEMBERS
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Candidates for
Membership shall be accepted on payment of Subscriptions and ratification by
the Committee. Subscriptions must be paid in full ten days prior to Annual
General Meeting.
The Club must make a
list of members and their addresses available for inspection if so requested
by members of the Club or by the Kennel Club.
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VOTING RIGHTS
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Each fully paid
member shall be entitled to one vote immediately upon acceptance of
Membership by Committee. Voting shall be by a method decided by the majority
at any meeting. Each partner of a joint membership shall be entitled to one
vote. Junior membership will be available to anyone under sixteen year of age
without voting rights.
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CLUB PROPERTY
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The property of the
Club shall be vested in the Committee. In the event of the Club ceasing to
exist a General Meeting shall be called to decide the disposal of the Club's
assets and the outcome of the meeting advised to The Kennel Club. (If a
registered Club is wound up or ceases to be a registered club under these
regulations, a final statement of accounts with a record of disposal of the
property of the Club shall be forwarded to the Kennel Club within six months
and the persons named as officers and committee of the Club will be held
responsible by the Kennel Club for the proper winding up of the Club). Note:
Clubs are advised to obtain written acknowledgments from donors of Cups and
Trophies that they are given as outright gifts to the Club.
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CLUB ACCOUNTS AND AUDITORS
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A Banking account and
building society account shall be held in the name of the Club, into which
all revenue of the Club shall be paid and from which all withdrawals shall
only be made on the Signatures of two of the following Officers, Chairman,
Vice Chairman, Secretary/ Treasurer or Treasurer. The Treasurer shall
maintain the accounts and an Auditor shall be appointed at each Annual
General Meeting for the purpose of auditing the Club's account for the
ensuing year.
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SUBSCRIPTIONS
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The Annual subscriptions
shall be such amount as agreed by members in General Meeting and notified to
The Kennel Club. No member whose subscription is unpaid is entitled to any
privileges of membership and if a member shall fail to pay outstanding
subscriptions by 31st March each year, his/her name shall be automatically
erased from the register. Acceptance back on the register will be dependant
upon a new application and payment of back arrears.
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EXPULSION OF MEMBERS
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Any member who shall
be suspended by The Kennel Club Rule A 42j(4) and/or any member whose(s)
is/are disqualified under Kennel Club Rule A 42j(8) shall ipso facto ceases
to be a Member of the Club for the duration of the suspension and/or
disqualification.
If the conduct of any
member shall, in the opinion of the Committee of the Club be injurious or
likely to be injurious to the character or interest of the Club may, at a
meeting, (the notice convening which includes as an object the consideration
of the conduct of the member), determine that a Special General Meeting of
the Club shall be called for the purpose of passing a resolution to expel
him/her.
Notice of a Special
General Meeting shall be sent to the accused member, giving particulars of
the complaint and advising the place, date and hour of the meeting so that
he/she may attend and offer an explanation. If at that meeting a resolution
to expel is passed by two-thirds majority of the members present and voting,
his/her name shall forthwith be erased from the list of members, and he/she
shall thereupon cease for all purposes to be a member of the Club, except
that he may within two calendar months from the date of such a meeting appeal
to The Kennel Club upon and subject to such conditions as The Kennel Club may
impose.
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FINANCIAL YEAR/ANNUAL GENERAL
MEETING
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The financial year of
the Club shall be from 1st January to 31st December each year, The Annual
General Meeting shall be held before 30th April each year.
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GENERAL MEETINGS
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Annual General
Meeting: The
purpose of the Annual General Meeting shall be to receive the report of the
Committee and the balance sheet, to elect officers and committee and to
discuss any resolution duly placed on the Agenda of which prior notice has
been given to the Secretary 28 days prior to the AGM.
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No business shall be
transacted at an Annual General Meeting unless notice thereof appears on the
agenda, with the exception of routine matters or those which in the opinion
of the Chairman of the meeting are urgent.
Notice of the Annual
General Meeting shall be given to the members through ‘Dog World’ and ‘Our
Dog newspapers six weeks prior to the AGM.
The Agenda will be
posted fourteen days prior to the date of the meeting.
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Special General
Meeting: A
special general meeting shall be summoned by the Secretary if fifteen members
send a signed requisition stating the subject to be discussed and requesting
a special general meeting to do so, no business other than that detailed on
the Agenda can be discussed at a Special General Meeting. The Committee of
the Club is empowered to call a Special General Meeting at its discretion.
Notice of a Special General Meeting will be given to members’ twenty-one days
prior to the date of the meeting.
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AMENDMENT TO RULES
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The rules of the Club
may not be altered except at a General Meeting, the agenda for which contains
specific proposals to amend the rules. Any proposed alterations to the rules
may not be brought into effect until The Kennel Club has been advised and
approved the alteration.
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MAINTENANCE OF TITLE AND ANNUAL RETURNS
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The Officers
acknowledge that during the month of January each year Maintenance of Title
Fee will be forwarded to The Kennel Club by the Secretary for the continuance
of registration and that by 31st July each year, other returns as stipulated
in Kennel Club Regulations for the Registration and Maintenance of Titles of
Societies and Breed Councils and the Affiliation of Agricultural Societies
and Municipal Authorities be forwarded to the Kennel Club. The Officers also
acknowledge their duty to inform The Kennel Club of any change of Secretary
of the Club which may occur during the course of the year. The Secretary
shall, by the 31st July each year, forward to the Kennel Club the following:
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A list of Current Officers
and Committee and their addresses, a copy of the audited statement of
accounts approved at the last Annual General Meeting of the Club and any copy
of current constitution and Rules incorporating all approved amendments. The
Secretary shall keep a Minute Book which must contain a full record of the
business transacted at all meetings. The Minute Book, Cash Book and Balance
Sheets and all other documents belonging to the Club shall be available for
inspection by The Kennel Club. A copy of the Audited Statement of Accounts
will be available for inspection by the members at the Annual General Meeting
or on a written request sent to the Secretary following the Annual General
Meeting.
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FINAL COURT OF APPEAL
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A person becoming a
member binds himself/herself to these Rules and Regulations. In the event of
a member appealing, The Kennel Club's decision shall, in all cases, be final.
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The Club shall not
join any Federation of Societies of Clubs
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CLUB JUDGES LISTS
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Criteria
for Judges: The criteria for the inclusion of judges on
The Flatcoated Retriever Club of Scotland’s judges lists shall be as agreed
by the Annual General Meeting of 21/02/99
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Judges
Committee: The inclusion of judges on the judges lists
shall be undertaken by a judges sub-committee of the committee of the club.
75% of the judges sub-committee must normally be approved by the Kennel Club
to award challenge certificates in the breed. Members of the sub-committee
must be current members of the club.
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Judges
Lists: The judges sub-committee will update the list
of judges twice early and present the complete list annually for approval to
the committee prior to forwarding the list to the Kennel Club for the first
of January each year.
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Appointment
of Judges: The appointment of individual judges to a post
at licensed events of the club will be made by secret ballot of the
committee.
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